The University encourages you to develop your work abilities in a skill or profession. Through on-the-job instruction and part-time schooling, you may achieve real personal and/or professional growth while employed at Andrews University.
A full-time regular employee may apply for admission to a school within the University. If you qualify for this benefit and wish to take a class, you will need both the approval of your department chairman/manager/director and acceptance into the school of your choice. You may then take one class for up to four credits each semester without cost to you. This does not include private lessons or individual instruction with labs (online classes may be included if they meet the other criteria for the class). You will be admitted to a class with limited enrollment only after tuition-paying students have been accomodated. A course will not be offered unless there are enough tuition-paying students to justify it.
You will be expected to pay the application, late registration, or any other applicable fees. Continuing education courses offered by the University's lifelong learning program may be taken in lieu of courses in one of the colleges. You will be responsible for course fees that are in excess of normal tuition charges in order to provide special materials and trips.
You must apply for the tuition assistance each semester in which a class is taken. Your free class should be taken outside of regular scheduled work hours. Exceptions may be made with the approval of the department head, when it can be accommodated without disruption of the work routine, particularly where the class work taken is directly applicable to the work of the department. Normally, an hourly rated worker will not be paid for the time spent in class.
Benefits under this policy are concurrent with your employment. The entitlement from semesters when no class work was taken does not accrue for future semesters. The tuition for class work begun before or continued after you are entitled to this benefit will be prorated from or to the date of entitlement. This program is a waiver of tuition and has no cash value.
To accomodate summer class schedules, the tuition waiver under the free class policy will be determined by the employee's hire or termination date in relation to the official class schedule (begin and end date). Tuition waiver will be applied fully to classes that are scheduled within the employment period of the employee, and prorated for classes that fall outside of the employment period. Class schedule is based on the official class dates and not completion of the coursework.
The Internal Revenue Service (IRS) considers employer-provided graduate tuition assistance as part of your wage package and the assistance is subject to tax withholding. In 2007, the University elected to apply IRS code section 127 which excludes from taxation graduate-level courses to employees (excludes free tuition to spouses) up to a maximum of $5,250 per calendar year.
The free tuition policy does not apply when financial assistance is received for payment of the tuition costs from sources outside the University. You are encouraged to avail yourself of financial assistance for which you may qualify.
A regular full-time faculty/salaried employee's spouse may apply for admission to a school within the University for non-doctoral study. A spouse who qualifies for admission is eligible for up to 4 (four) credits free plus 50% discount for the remainder of credits taken each semester (except private lessons, individual instructions, and doctoral work). He/she may be admitted to a course to which enrollment is limited only if there is room after tuition paying students have been first accommodated. A course shall not be offered for an employees spouse when the number of tuition-paying students does not justify offering the course. Spouses admitted to courses on this basis shall pay the regular application fee or late registration fee.
The cost of free class is a forgiveness of tuition that is available to qualified employee's spouses who occupy available positions in a regularly scheduled class and thus does not include independent study, directed reading, private music lessons, practicums, clinical experiences, or any instruction outside of the normal classroom setting. (Online classes may be included if they meet the other criteria for the class)
All graduate level tuition assistance for employee's spouses provided by the University must be included as taxable income by the employee, as required by the IRS.
If you are a full-time regular employee and have unmarried, dependent children who are less than twenty-four years of age attending school, educational scholarship assistance in the form of tuition grants is available upon application. (Exceptions may be made to the age requirement if education has been interrupted due to compulsory military service, volunteer service for the church, or a documented medical condition). Dependent children enrolled in the Adventist Colleges Abroad are eligible for tuition assistance benefit. Employees eligible for dependent tuition assistance whose spouse is denominationally employed and also eligible for tuition benefits will receive half of the computed benefits.
Scholarship Grants are computed as follows: