Forms

NEW FORMS ARE NOW AVAILABLE:
•   Pass/No Credit Grade Change
•   Advisor Approval for Pass/No Credit Grade Change

In order to continue to provide services to our campus community, we have summarized accommodations for form submission to Academic Records. NOTE: This page is continuing to be updated to make more resources available online. Stay tuned!

Form Submission Instructions

  • Download the PDF to complete the form. If the fillable fields and/or digital signature fields are not visible, open the form using Adobe Acrobat Reader. If you do not have Adobe Acrobat Reader, download it here for free. If you are using a Mac and you have difficulty using the fillable features or digital signature, please note there are two other allowable approval methods described below.
  • Completed forms can be submitted via e-mail in the following format:
    • Online fillable PDF
    • Scanned*
    • Photo*
  • Approvals will be accepted using one of the following methods:
    • Digital signature with date stamp and user address (see instructions)
    • Actual signatures
    • E-mail approval sent from an Andrews University account

*FERPA protection of student education information still applies even if you are working from home.

Academic Records Forms

Submit forms to the e-mail addresses in the right column below.

Category Form Name Submit To:
Registration Class Conflict academicrecords@andrews.edu
Drop/Add (NOTE: Use only after the Drop/Add deadline and before the Withdrawal deadline of the current semester - see Academic Calendar.)
Registration Appeal (Faculty and Staff only) - see Grades
Student Exit Procedure
Grades

Pass/No Credit Grade Change (student link)

Advisor Approvals for Pass/No Credit Requests (advisor link)

grades@andrews.edu
Grade Change (Faculty and Staff only)
Prior Learning Credit - Seminary (Faculty and Staff only)
Registration Appeal (Faculty and Staff only)
Undergraduate Graduation Application, Undergraduate ugrecords@andrews.edu
Graduation Application Revision, Undergraduate
Petition, Undergraduate
Marching Without Completion
Transient Student Request
Graduate Advancement to Candidacy gradrecords@andrews.edu
Comprehensive Exam Completion (Faculty and Staff only)
Dissertation/Thesis/Project Completion (Faculty and Staff only)
Graduation Application, Graduate
Marching Without Completion
Petition, Graduate
Transfer Credit Request


Registration Forms

Class Conflict: This form is available for students who are attempting to register for courses which have time conflicts. This form is also available at Academic Records. Students must obtain both instructors' signatures and the dean/s signatures. Return the completed form to Academic Records. This form is subject to established registration deadlines concerning fees.

Drop/Add: Used to make changes to a student's registration only after the drop/add deadline and before the withdrawal deadline of the current semester – see Academic Calendar. Students who make changes to registration after the drop/add deadline has passed will incur a charge. Signatures are to be collected by the individual initiating the form in the order listed below. Submit the completed form to the Office of Academic Records (academicrecords@andrews.edu). For approvals see Approvals Needed for Drop/Add Form.

  1. Student
  2. Instructor(s)
  3. Advisor
  4. Dean (as needed when adding courses)

Please note: This form is being offered online temporarily due to the precautions Andrews University is taking concerning the COVID-19 virus.

Student Exit Procedure: This form is for students withdrawing from all classes for a semester or more. Complete steps, with all required signatures.

Grades Forms

Grade Change (Faculty and Staff only): This form is used to make final grade corrections due to instructor error. Signatures from the instructor of record and dean are required. Submit the completed form to the Office of Academic Records (grades@andrews.edu).

Prior Learning Credit - Seminary (Faculty and Staff only): The Prior Learning Credit Form for Seminary is used to enter prior learning credit to the student record. Signatures from the faculty facilitator, advisor, and dean are required. Submit the completed form to the Office of Academic Records (grades@andrews.edu). Once processed, Academic Records submits the request to Firms for financial processing.

Registration Appeal (Faculty and Staff only): This form is used for registration changes from previous semesters. The appeal must be submitted within 180 days of the end of the term. Signatures from the instructor(s) of record, advisor, dean, and Student Financial Services (if applicable) are required. Request this form from the Office of Academic Records (grades@andrews.edu). Submit the completed form to grades@andrews.edu.

Undergraduate Forms

Graduation Application, Undergraduate: This application begins the processes concerned with degree conferral for students who have met all degree requirements or who will meet shortly thereafter. This form also indicates whether students plan to or do not plan to participate in Commencement Ceremonies. Please note: The responsibility for filling out this form correctly rests entirely on the student. Please read and fill it out carefully before you turn it in.

Graduation Application Revision: If you need to make a revision to the information in your Graduation Application, you must complete and submit a Graduation Application Revision Form to Undergraduate Records in Office 202.

Marching Without Completion: Students who are eligible to graduate without completion must complete an application to do so. Download the form here or pick it up from Undergraduate Records, Office 202.

Transient Student Request: If you would like to be a guest student at another university or college, please obtain a Transient Student Request Form from Office 202 in Academic Records.

Petition, Undergraduate: Undergraduate petitions are with academic deans. A student would obtain a petition form to take a course for their degree requirements in the following circumstances: 

  • Waivers
  • Substitutions
  • Credit by exam
  • Change of programs
  • To petition acceptance of transfer credit to replace certain AU credit requirements
  • A replacement course for a course that is no longer offered
  • To take a course which had the name or number changed
  • To take a course that has similar course content
  • To seek permission to take a course
  • To take a replacement course for a course not offered in the student's senior year

Graduate Forms

Advancement to Candidacy: Submit this form to the Office of Academic Records when you are halfway to completing your program.

Comprehensive Exam Completion, Master's (Faculty and Staff only): In degree programs where a comprehensive exam is required, Faculty complete this form with the comprehensive exam results. Signatures from two different individuals are required and then the form is submitted to the Office of Academic Records (see table above).

Dissertation/Thesis/Project Completion (Faculty and Staff only): This form is used only by faculty and staff.

Graduation Application, Graduate: This application begins the processes concerned with degree conferral for graduate students who have met all degree requirements or who will meet shortly thereafter. This form also indicates whether students plan to or do not plan to participate in Commencement Ceremonies. Please note: The responsibility for filling out this form correctly rests entirely on the student. Please read and fill it out carefully before you turn it in.

Marching Without Completion: Students who are eligible to graduate without completion must complete an application to do so. Download the form here or pick it up from Undergraduate Records, Office 202.

Petition, Graduate: Request an exception to the requirements listed in the bulletin.

Transfer Credit Request: Request credit for courses taken at another institution.

 

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