Registration
Online Resources
Registration Forms
Online Course Registration
Registration Central Troubleshooting
Approvals Needed for Drop/Add
Yearly Registration Events
Registration Holds
Terminology
The following information is also in the Registration Guide PDF.
Online Resources
Vault
Vault is the secure campus account system which contains registration, and financial information. Please access Vault to do the following:
- preVue: enrollment profile
- Financial Aid Self-Service Banner: all financial elements
- iVue: complete student profile
- Update personal information such as email and addresses
- Check your chapel/forum attendance
- Check assignments and grades
- Request an Andrews transcript and check its status
How to Activate Your Andrews Username
for Access to Vault and Registration Central
Please visit Vault from the main Andrews website and click the “Username Activation” link. You will be prompted with instructions and sent an activation email.
Bulletin
Revised yearly, the Bulletin covers information about the university and its academic units, services, programs and policies. It also includes the academic calendar. Email bulletin@andrews.edu for questions.
Course Schedule and Search
This lists courses per term with meeting times and details. Use the Course Search Tool as the most up-to-date source. Email courseschedule@andrews.edu for questions or updates.
Registration Central (RC)
Registration Central is the student-geared web portal for course registration and financial clearance. To register, click Registration Central through Vault. Students will need to activate their Andrews username and contact their academic advisor to complete registration.
Changes in Registration
Drop/Add period: Refers to time period when students may make any and all registration changes through Registration Central without a charge. These changes include:
- Drop or add
- Change credit amount
Changes in registration after the Drop/Add period must be made by submitting a Drop/Add form with required signatures to Academic Records. See "Approvals Needed for Drop/Add" Chart below.
Registration Forms
Class Conflict Form (Green Card)
Purpose: Pursuing classes with time conflicts.
Requires: Approval by both instructors and dean(s) required.
Drop/Add Form
Purpose: Making registration changes after the Drop/Add period. Needed before Drop/Add deadline for Time Conflicts, Reinstating Cancelled Classes, Audits and Overload.
Requires: Please see “Approvals Needed for Drop/Add” Chart below.
Independent Studies/Music Lessons/Instructor Approval Card (Blue Card)
No longer used. Please use Registration Central to register, and use an Drop/Add form for registrations past the Drop/Add deadline. Instructor’s approval required.
Manual Course Registration Form
Purpose: If the student is unable to register online, their advisor should print this form from Registration Central. Completed forms should be submitted with the appropriate signatures and forms for the situation.
Online Course Registration
Academic Advising
Students should select classes with the guidance of their advisor based on their degree plan as stated in their Academic Bulletin. Students must contact their advisor in order to register.
Process to Confirm Courses
Students who are not financially clear may reserve classes until August 15 for fall term, or the third day of classes for spring term. Once the financial portion of Registration Central is finalized, reserved classes are automatically registered (confirmed). If students are unable to finalize their financial plan, all reserved courses for any term are dropped (cancelled).
Late Registration Fee
Students are given a specific time period to register for the first time from the date when registration opens until the first day of classes. Students registering after the first day of classes are charged a late registration fee. Changes may be made to existing registration without a fee before the Drop/Add deadline.
Registration Central (RC) Troubleshooting
HOW TO REGISTER… |
SOLUTION |
|
Academic Overload |
1. UG students must be financially clear for credits over 16. |
|
Independent Study |
Instructor overrides online. Then register with advisor through RC. |
|
Time Conflict |
Register for 1st course online. Register with Drop/Add form & Class Conflict form for conflicting course(s). |
ERROR |
SOLUTION |
|
Academic Probation |
Students taking over 12 credits only: Must be resolved by Drop/Add form |
|
Closed Course |
Instructor overrides online. Then register with advisor through RC. |
|
Co-requisite |
Instructor overrides online. Then register with advisor through RC. |
|
Not Eligible to Register |
Contact Admissions |
|
Over Capacity |
Instructor overrides online. Then register with advisor through RC. |
|
Pre-requisite |
Instructor overrides online. Then register with advisor through RC. |
|
Repeat Course |
Instructor overrides online. Then register with advisor through RC. |
Registration Overrides: Instructors/Advisors access through Vault, then Registration, then Registration Overrides.
Approvals Needed for Drop/Add
When is Counter Registration Needed?
Some processes can be done fully or partially online. Paper forms turned in after the deadline will require additional signatures from your advisor, instructor, and dean. After the Drop/Add deadline, a paper form must be used to make registration changes.
PROCESS |
ONLINE?
|
ADDITIONAL FORM
|
SIGNATURES NEEDED IF USING ADD/DROP FORM |
||||
|
ADVISOR |
INSTRUCTOR |
DEAN |
|
ADDITIONAL |
|||
| Academic Probation | Y | UG: 12+, Grad: 8+ credit | X | X |
A
D
A
D
|
N/A | |
| Adding a course(s) | Y | X | Instructor & Dean | ||||
| Audit | N | X | X | Dean | |||
| Closed Course/Over Capacity | Y | X | X | Dean | |||
| Co-requisite | Y | X | X | Dean | |||
| Dropping a course(s) | Y |
Online only before Drop/Add deadline |
X | Instructor | |||
| Independent Study | Y |
After Drop/Add deadline use Drop/Add form |
X | X | Dean | ||
| Overload | N | UG: 17+, Grad: 13+ credit | X | X | X | N/A | |
| Pre-requisite | Y | X | X | Dean | |||
| Reinstating Cancelled Courses | N |
Advisor, Instructor & Dean |
|||||
| Time Conflict | N | Class Conflict Form | X | X | X | N/A | |
Yearly Registration Events
Open Registration
Dates are published in the 5-year Academic Calendar
Late Registration Fee in Effect
For Initial Registrations: 2nd day of term
Notification of Potential Cancellation of Low-enrollment courses
2nd day of term
Cancellation of Unconfirmed Course Reservations
Undergraduate Students: 15th of August for fall semesters, 3rd day of term for spring semester
Graduate Students: 3rd day of term for both fall and spring terms
Cancellation of Courses
Below Minimum Enrollment: 9th calendar day of the term
The 10th Calendar Day of the Term (Fall/Spring)
Last Business Day to Complete the Following by 5 P.M. for AU Courses:
- Add a course
- Drop a course with 100% tuition refund
- Make a change in registration without a fee or entry on permanent academic record
- Change audit to credit
Drop/Add Fee in Effect
11th calendar day of the term
Drop with 70% Refund
11th-17th day from the start of the term (Fall/Spring)
Drop with 40% Refund
18th-24th day from the start of the term (Fall/Spring)
Last Day to Change from Credit to Audit (Fall/Spring)
Or to withdraw from a course with a W for a fee: 9 calendar days prior to the last day of classes
Open Enrollment Registration Dates
Fall: Open August 1 – November 30
Spring: Open December 1 – April 30
Registration Holds
All holds must be cleared to register. See applicable departments below *
Admissions*
For Undergraduate students, clear final transcript hold to register.
Undergraduate: 269-471-6343 undergraduate@andrews.edu
Graduate: 269-471-6321 graduate@andrews.edu
Articulation*
Transferring students need to have previous courses reviewed for credit or placement. articulation@andrews.edu
Dining Services
Undergraduate students must have a dining plan selected to register. 269-471-3161 ds@andrews.edu
International Student Services*
Clear immigration hold to register. 269-471-6395
Student Financial Services*
Students must be financially cleared to register. 269-471-3334 sfs@andrews.edu
University Medical Specialties*
Student medical records kept here. Clear medical hold to register. 269-473-2222
Terminology
Articulation: Determines course equivalency for classes taken previously and for class standing.
Audit: A course that is taken without a grade or college credit.
Co-Requisite: A course which must be taken simultaneously with another course.
Pre-Requisite: A course which must be taken before another course.
Open Enrollment: A course that may be enrolled in at any time and completed within a set amount of time.