Guidelines for the Kinds of Records to be Retained and transferred to The Archives

The following types of records generated in a University office or entity should be maintained and kept for office needs or transfers to the Archives.

Published Materials (produced by the office; develop a procedure for saving a sample of all items and send them to the Archives at the end of each year)
Promotional items
Workshop materials

Unpublished Materials (produced by the office; transfer complete sets, usually once a year)
Case or reference files
Itinerary and conference reports and other kinds of reports
Manuals, procedures, policies
Minutes of committee and faculty meetings
Planning records
Reports and records of the work of the office
Student records and files
Study papers
Subject or topical files
Syllabi and related course materials

Audio-Visual Materials (produced by the office)
Photographs, slides, and digital images
Sound or video recordings
Laser disks
Other formats

Data Processing Records
CDs and DVDs
Other electronic media

This list is not meant to be all inclusive, but gives an idea of the types of records that the University would like to see preserved in the Archives. See your respective Records Retention Schedule for more information. If you do not have a Records Retention Schedule suited to your office needs, consult with the Archivist to develop one.

Andrews University is a Seventh-day Adventist institution of higher education
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Berrien Springs, Michigan 49104