The Office of Research and Creative Scholarship actively supports faculty in identifying funding sources and preparing effective proposals for external support.
The steps faculty should follow when applying for external funding are as follows:
Step #1: Researcher decides to apply for grant.
Our office is happy to help search for relevant grants. Please send us an email at firstname.lastname@example.org to make an appointment to discuss fundable projects (optional).
Step #2: Researcher notifies our office of grant, due date, and any requirements from our office.
Step #3: Researcher prepares grant.
Our office is happy to help with the grant preparation process, including aiding in writing the grant, putting together a budget, proof-reading, etc.
Step #4: Researcher submits grant to our office for review at least 2 days prior to the grant deadline/your personal deadline.
Please note that it’s better to submit to the grantor several days earlier than the actual deadline.
Step #5: If necessary, our office submits the grant (this is the case for anything involving grants.gov) to the grantor. Otherwise the researcher may submit the grant.
Step #6: Upon receipt of grant, the researcher notifies our office and supplies us with the award information (approved proposal and budget).
Step #7: Our office works with Financial Records to set up an account for the external funds. The account number will be supplied to the researcher and should be used on all expense reports, check requests, summer salaries, stipend/wage requests, purchase orders, etc. All financial documents should be submitted to our office for approval before being submitted to Financial Records. Our office will scan the document and keep it in our files. We will also have access to the Financial spreadsheet so that we can track expenditures. We can provide updates to the researcher as necessary.
Step #8: Our office works with the researcher to decide how any additional salary is handled. This usually involves working with the department chair or dean as well.
Step #9: Final reports for the external grant should be submitted to our office upon completion of the project.
The Scholarly Research team will facilitate the development of competitive grant proposals to external foundations and agencies. Depending upon the source of funding being considered, this assistance may include one or more of the following: