Meeting Room Policy

The JWL library offers free use of meeting room for small groups or individuals who need a space to meet on a non-regular basis. This might include, but not limited to, short-term meetings, programs, interview sessions, retreats, short-term use by visiting scholars. All activities should be consistent with the library’s mission. This policy refers to

  • Room 350
  • Hance Room.
  • H.M.S. Richards Room

Group Eligibility


  • JWL meetings
  • Committees and social events
  • AU classes,
  • Seminars
  • Study groups
  • Academic meetings
  • Groups and organizations

Patron Services maintains a reservation system for use of the meeting rooms. All requests should be made in advance to Rozenia Marinho, 269 471-6259, or
The following Information is required in order to make a reservation:

  • contact person,
  • phone number / email,
  • class or organization name, and purpose.


  • Standing reservations for regularly scheduled classes or events are not acceptable
  • Food and beverages are not permitted in the rooms when they are used by non-library groups.
  • Patron Services Department manages the use of the rooms on a day-to-day basis.
  • Rooms will be locked when not in use.
  • A key will be kept at the Circulation desk, and should be returned promptly when the room is vacated.
  • Users will be required to surrender an ID whenever the key is taken.
  • All groups using the rooms should leave them clean and orderly. Failure to do this may forfeit their future use of the rooms.
  • Meetings are expected to take place within posted library hours.
  • The H.M.S. Richards’ Room is reserved for short-term use or visiting scholar use.