Faculty Activity Reports (FAR)

NOTE: The next Faculty Activity Report will be due in May 2020, covering May 1, 2019 - April 30, 2020.


  1. The Purpose of the Awards
  2. Completing the FAR Report
  3. Faculty Activity Report Rubric and Form

The Purpose of the Awards

The annual faculty research and creative activity award has been established to recognize research and creative scholarship of Andrews University faculty members. Awards are given to each faculty member who submits an annual Faculty Activity Report (FAR) with scored activities. FAR awards range from $50 to $1000, depending upon the number and scoring of the activities reported for the previous year. Faculty members may choose to receive their award as a (taxable) enhancement to their paycheck, or may use the award as reimbursement for professional development expenses that would otherwise be paid directly by the faculty member. Faculty members have up to three years to utilize their award.

To receive the award as taxable income, email research@andrews.edu with your request. In order to cover the additional expenses to the University for providing a cash award, the cash award will be reduced by 20%.  Please allow two to four weeks for the award to appear on your paycheck.

If you do not request the award as cash, it will automatically be held for your use for professional development reimbursement. In order to receive the professional development reimbursement, please submit a signed expense report along with your original receipts to the Office of Research. Activities qualifying for professional development reimbursement include the following:

  • Professional memberships
  • Travel to conferences or workshops
  • Travel for the purpose of research or networking with collaborators
  • Book/software purchases in your research area
  • Other otherwise unreimbursed expenses that enhance your research or professional development

Completing the FAR Form

This year, we have a new online submission process, which should simplify the reporting of scholarly activities.

Online Submission

  1. Log in at https://vault.andrews.edu/faculty-report/research/index.
  2. Select “Add Activity” to submit an entry (e.g., a single presentation, article, etc.).
  3. Enter the date and category of this specific scholarly activity.
  4. Apply To”: This option appears only if the date of activity falls within January – April.  If you are reporting activities occurring between January – April 2018 that you did not report last year, make sure to click the box for the (2018-19) reporting year to be included in this year’s report.
  5. Citation: Use the “citation example” to enter the appropriate information. This is used to create the annual reports available online.
  6. Comments: If the entry requires explanation, enter it here.
  7. URL/Documentation: Either attach a file or enter a link as documentation. Currently, you can upload only one file per entry. Please use either PDF or Word format for your uploaded files.
  8. Scoring: Enter a score based on the provided options. If you wish to override the automatic scoring calculation, please enter your recommended score and provide your rationale in the Comments.
  9. Save: Click “Save” to submit this entry. Then begin again at #2 to report your next item of scholarly activity.

Once you have completed entering all of your scholarly activities, please send a one-line email to research@andrews.edu with “FAR: Entry Complete” in the subject line.

If you are a full-time faculty member and have nothing to report for this year, please send an email to research@andrews.edu with  “FAR: Nothing to Report” in the subject line, and a paragraph explanation regarding your ongoing scholarly activities and what you are working on that can be reported next year.

Please note: If you have problems entering the data online, or if you are emeritus or adjunct faculty and do not have access to the online system, we will still accept emailed FAR reports on the old report form:

  1. Complete the Faculty Activity Report (FAR) using the scoring rubric (both documents are available below). All publications and presentations reported on this form will be cited on the Andrews University Research webpage unless you indicate otherwise.
  2. Collect the appropriate supporting documentation for each item reported. If documentation is available online, the web address for the permanent link to that documentation is adequate.
  3. Review the FAR form and scoring with your department chair.
  4. Email the form (in Word format, NOT PDF or Pages) and associated documentation directly to the Office of Research, research@andrews.edu.

The Office of Research will audit your scores and return the audited FAR to you. You will be given at least one week to review the audited FAR and appeal scoring changes (by providing additional clarification or documentation) before final awards will be determined.

Please report activities that have occurred during the previous fiscal year (May 1, 2018 – April 30, 2019). Activities that occurred during the earlier months of 2018 (January – April) that were not reported the previous year may also be reported—but no double-counting.

All activities that are reported should include the Andrews University affiliation of the faculty member in order to be scored.

For new faculty, a citation indicating “current address” of Andrews University will count for publications and presentations occurring after the beginning of employment at Andrews University for work performed prior to AU employment.

Emeritus and Adjunct faculty members are eligible for the FAR award so long as they maintain an active affiliation with Andrews University, review their FAR with their department chair, and include their Andrews University affiliation on their publications and presentations.

Faculty Activity Report Rubric and Form


Submission Timeline    

Timeline Action
May  Faculty member self-scores the reported activities and reviews the FAR with the department chair.
May 31  Faculty member submits the FAR and supporting documentation directly to the Research Office electronically, using research@andrews.edu.
June - July  Research Office audits the reported activities and scores, communicating with the faculty member directly regarding missing documentation or scoring questions.
July - August  If needed, unresolved disagreements may be submitted to a subcommittee of the Scholarly Research Council for arbitration.
August 15 Research Office reports to each faculty member their final score and award/bonus amount based upon their score.
September  Research Office sends copies of the FAR as well as summary reports to department chairs and school deans for their records.